Aerotek's success is driven by the talented, motivated people who join our team in a range of roles and positions, from recruiters, sales and account managers to finance, marketing and administration.
Here are our current job openings. Please click on the job title for more information, and apply from that page if you are interested.
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Summary of Responsibility
Reporting to the Sr. Payroll Associate, the WCC Payroll Associate will be responsible for processing final payroll requests, gathering data to provide compliance reports around final hours that have been issued, weekly time entry to ensure Aerotek meets individual state law requirements, alternative work week schedules and proper documentation per state law. Partner with the West Coast Corporate Payroll team, Payroll Supervisor and the compliance team to ensure we are meeting all labor laws.
Essential Functions
- Scrutinize and troubleshoot pre and post on cycle payroll audits
- Communicate policies and procedures to field personnel on Final Pay & AWS payroll issues
- Audit weekly compliance reporting as needed
- Work closely with FSG and OSG partners to ensure that all tasks are completed
- Coordinate the timely resolution of payroll discrepancy items
- Develop value added procedures for departmental improvements
- Provide accurate and timely paycheck to our contractors
- Audit and process final pay for required states.
Education & Experience Requirements
· Strong analytical skills
· Exposure to payroll related accounting functions
· Strong written and verbal communication skills
· Strong customer service skills
· Strong organizational skills
· 2+ years of payroll experience preferred (or applicable)
· Computer skills: PeopleSoft, Word, Excel, and Powerpoint
aerotekcorp
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Job Summary:
The Compliance Analyst I will provide support to the Divisional Compliance Supervisor and Compliance Analysts, as well as assist with compliance procedures for the division. Will be able to assume the duties & responsibilities of the Compliance Analysts in their absence.
Essential Functions:
- Update and Track Salesforce daily submittals for Division
- Complete weekly Divisional Compliance Reports per the Divisional Compliance Policy
- Update reporting on job coding, contractor starts, client and contractor paperwork requirements
- Review submitted client and contractor paperwork for accuracy and completeness and reconcile any discrepancies before approval is issued
- Enforce Policy and consequences for Out of Compliance Issues
- Partnering with Regional Safety Manager team on Health and Safety Compliance
- Partner with Exam team on scheduling medical and eScreen related questions
- Train field office and field support group on compliance process and policies
- Update internal documents and training materials as necessary
- Approve/Process New Class Enrollment Forms and Safety Equipment Ordering and invoicing
- Ad hoc duties as requested
Minimum Education/Abilities/Skills:
- AA degree or other higher preferred
- 2 years of Customer Service experience or office related experience
- Excellent verbal and written communications
- Ability to work in a dynamic environment that changes from day to day
- Excellent analytical and problem solving skills required
- Excellent documentation and follow up skills required
- Strong organization skills and attention to detail
- Able to work independently
Special Requirements:
- Ability to multi-task in fast paced environment
- Excellent analytical and problem solving skills required
- Excellent documentation and follow up skills required
- Excellent research skills
- Strong determination to impact performance
- Time management skills
- Drive for results/Self-motivation
- Excellent customer service skills
- Excellent verbal and written communication skills
- Strong knowledge of MS office applications and Excel
aerotekcorp
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Job Summary: Reporting to the Payroll Manager, the Internal Payroll Specialist is responsible for processing the payroll of Internal hourly and salaried employees. An Internal Payroll Specialist’s responsibility is to perform the duties of a Payroll Assistant and additional payroll related accounting functions. Internal Payroll Specialists hire, audit, verify, monitor and process payroll data and utilize various reports to ensure accuracy and compliance with payroll policies and procedures.
Essential Functions:
· Assist with on cycle & off cycle payroll processing
· Enter Employee Status Form changes including hires, terminations & transfers, tax updates, etc
· Communicate policies and procedures to field personnel on payroll issues
· Audit weekly payroll wages and taxes
· Work closely with team members to ensure that all tasks are completed
· Coordinate the timely resolution of the loan, bank and various general ledger accounts
· Develop value added procedures for departmental improvements
· Provide accurate and timely paycheck to our employees
Minimum Education/Abilities/Skills:
· 2+ years of Payroll experience
· Strong analytical skills
· Exposure to payroll related accounting functions
· Strong written and verbal communication skills
· Computer skills: PeopleSoft, Word, Excel, and Internet Explorer
· Strong customer service skills
aerotekcorp
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Scope of the Position:
Reporting to the Compliance Manager and Workers’ Compensation Controller is responsible for the monitoring and administering of Aerotek’s workers compensation program to ensure maximum cost containment. The CRSII will make sure that Third Party Administrator (TPA) is managing claims efficiently. As well as verify that all compensable workers compensation claimants receive their benefits in a timely manner. The Claims Review Specialist II will work with moderate supervision of the Workers Compensation Team Leader.
Essential Functions of Claims Review Specialist II:
- Conducts and properly document all incident /accident investigations in RIMIS. Ensures the TPA thoroughly and properly investigates all initial claims. Monitor to ensure that TPA follows appropriate state workers compensation laws and defenses
- Ensure our employees benefits are paid timely.
- Obtains evidence for litigated claims to assist outside attorneys to defend claim and to prepare for trial
- Reviews costs associated with all claims handling and develops strategies to improve performance
- Partners with Safety Human Resources and Corporate Legal to drive claims management.
- Makes appropriate referrals to outside vendors such as defense attorneys, nurse case managers and investigator.
- Coordinates with the Return to Work Specialist and Field Office. the employee’s release to transitional duty
- Initiates subrogation where appropriate with management’s authorization
- Prepares for and attends Claim Review Conference with TPA to evaluate individual cases; reviews, and adjusts financial reserves of claims; negotiates with TPA the settlement of claims within established authority and work together to develop detailed and doable Plans of Actions
- Reviews performance of external vendors in the areas of claims administration, manages litigation and make recommendation to Team Leader for adjustments
- Monitors and reviews workers compensation claims and the claims processing; identifies claims management trends and inefficiencies and make recommendation as needed
- Participates in developing strategies to reduce claims frequency and severity
- Assists in the ongoing training of the Claims Review Specialist I.
- Develops and conducts training to field offices regarding workers compensation issues and process
- Attends training sessions, conferences and workshops to keep abreast of current practices, programs and legal issues for the purpose of conveying and/or gathering information required to perform functions;
Qualifications
- Bachelor’s Degree from an accredited college or university with major course work in Business, Risk Management or related field and:
- Minimum of 2 years of professional experience investigating and resolving employee or third-party Workers' Compensation claims as an adjuster, examiner, or equivalent experience in risk management.
- Adjusting multiple jurisdictional claims is a plus.
- Knowledge of applicable federal and state law pertaining to workers compensation
- Ability to learn TPA system and generate requested reports
aerotekcorp
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Scope of Position: Reporting to the Compliance Supervisor, the Compliance Auditor is responsible for accurately creating and/or updating certain InfoPath forms used by various internal stakeholders in order to ensure compliance with our contractual obligations.
Essential Functions:
- Ensure data integrity by accurately entering customer data into Compliance InfoPath forms from source documents within specific timeframes.
- Consistently provide timely responses to various stakeholders (adhere to Aerotek’s 1-24 rule).
- Follow up with support groups on outstanding required documentation and/or customer information.
- Perform ad hoc data entry assignments/projects as requested.
Minimum Education / Abilities / Skills:
· Detail oriented and organized with the ability to multi-task in a fast-paced environment.
- Positive attitude and strong work ethic.
- Flexible with the ability to work with a team or independently.
- Dedicated to meeting stakeholder expectations.
- Ability to effectively communicate verbally and in writing.
- Microsoft Office experience, including Excel and InfoPath, preferred.
aerotekcorp
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Job Summary: The Project Operations Associate (POA) is responsible for ensuring the highest level of customer service
to external customers as well as corporate and field office employees. The POA is proficient in the management of customer accounts; this includes project reporting, funding reporting and collection of customer accounts receivable along with the maintenance of the projects & managing the inflow from T&E through OASIS to PSPC. Qualities include: building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up skills, multi-tasking skills, the ability to use independent judgment, ability to function in an open environment and the ability to adapt to changes in the workplace.
Essential Functions:
· Management of customer accounts, including but not limited to invoicing, collections, adjustments, customer service and working with clients to resolve outstanding issues
· Manage total accounts receivable with an aging in excess of $3.5 M
· Auditing account specific reports to ensure accurate billing and client specific information
· Support liaison between field offices and other corporate departments (CA, Delivery, Finance, and FSG)
· Responsible for gathering the necessary data to assist management with account specific decisions
· Review Agreement amendments/modifications and incorporate changes for correct customer support and billing, address any potential issues with Finance Leadership
· Assists/supports fulfillment of contract deliverables, billing and cash collections.
· Detailed knowledge of Statement of Work (SOW) contracts/purchase order terms and conditions
· Onboarding of new clients and management of client specific billing arrangements (rates and procedures) and maintain compliance with these requirements.
· Utilize internal tools and customer tools to support Client requirements.
· Establish and maintain client documentation files
· Review and follow up on Audit results to ensure data integrity and compliance
· Confirm assigned projects/programs/contracts are closed out, accurate, and complete
· Oversee data governance of systems to ensure accurate reporting (Oasis and PSPC)
Minimum Education/Abilities/Skills:
· Strong organizational and analytical abilities
· Strong communication skills and work ethic
· Goal driven with problem solving skills
· Ability to work independently and as a team player
Special Requirements:
· 2-3 years of relevant experience or college degree
· Proficient in Microsoft Office (Excel and Word is required)
aerotekcorp
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***This position is for our West Coast Corporate Office in Tempe, AZ***
The primary responsibility of this position is to triages all incoming calls from clients, employees/contractors, claims adjusters and physicians to facilitate the reporting of our employee’s workers’ compensation claims to our Third Party Administrator.
Essential Functions:
- Take New Claims calls and entering the information using proper spelling, grammar and punctuation
- Professionally answers incoming calls from clients, contractors, field offices employees, claims adjusters and physicians.
- Refer injured workers to treatment facilitates and arrange for transportation when needed.
- Administer paperwork for drug testing and obtain drug testing results
- Places outgoing phone calls to injured workers, clients, field office employees, claims adjusters and physicians for outreach to complete investigation of claims
- Document phone conversations in claims system
- Review and verify Injury Reporting forms prior to submission to ensure that accurate information regarding the claim has been provided. Obtain additional information or clarification when needed
- Submit New Claims to Third Party Administrator via InfoPath
- Assist adjuster in investigation of claims by gathering and forwarding information need to analyze liability and root cause of accident.
- Collect and submit required paperwork to TPA.
- Perform weekly audits.
- Send Acknowledgment letters to injured workers.
- Perform other clerical tasks.
Qualifications:
- High School Diploma required; college a plus
- One (1) year customer service experience required. Any college field-related courses may be substituted for the required experience.
- Bilingual a plus
- Prior experience in commercial insurance claims intake center is a plus
- Experience performing highly, independent, complex clerical work involving extensive record keeping
- Good organization and decision making skills
- Ability to operate a computer keyboard with accuracy and speed; use required software;
- Attention to detail and accuracy are essential for this role.
- Able to work in a high-volume multi-task environment with numerous interruptions
- Use proper grammar, spelling and punctuation; prepare clear and concise reports, letters and memos
- Communicate effectively both orally and in writing; deal effectively and professionally with adverse and difficult situations.
aerotekcorp
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Aerotek has immediate openings for Business Operations Associates at the corporate office in Jacksonville, FL.
Scope of Position:
The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service,
to external customers as well as corporate and field office employees. The BOA is proficient in the
management and collection of customer accounts receivable as well as contractor payroll. Qualities
include: Building customer relationships, conflict resolution, professionalism, detail oriented, strong
follow-up and multi-tasking skills, the ability to use independent judgment and function in an open
environment, and the ability to adapt to changes in the workplace.
Essential Functions of the Business Operations Associate:
• Management of customer accounts, including but not limited to invoicing, collections, PO tracking, customer service and working with client to resolve outstanding issues
• Making routine welcome and maintenance calls to clients
• Manage total accounts receivable with an Aging in excess of $3.5 M
• Support liaison for field offices and OSG with questions pertaining to those local/regional accounts on their aging including but not limited to client billing and payment policies
and/or procedures, PeopleSoft issues, etc.
• Responsible for gathering the necessary data to assist Management with account specific decisions
• Auditing account specific reports to ensure accurate billing and client specific information
• Adjusting and auditing contractor payroll and billing using InfoPath
**specific job functions are dependent on team alignment within the department
Qualifications:
• 2-3 years of relevant experience or college degree
• Proficient in Microsoft Office (Excel and Word a must)
• Strong organizational and analytical abilities
• Strong communication skills and work ethic
• Goal driven with problem solving skills
• Ability to work independently and as a team player
aerotekcorp
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Aerotek has an immediate opening for a Business Operations Associate at the corporate office in Tempe, AZ.
Job Summary: The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service, to external customers as well as corporate and field office employees. The BOA is proficient in the management and collection of customer accounts receivable as well as contractor payroll. Qualities include: Building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up and multi-tasking skills, the ability to use independent judgment and function in an open environment, and the ability to adapt to changes in the workplace.
Essential Functions:
- Management of customer accounts, including but not limited to invoicing, collections, PO tracking, customer service and working with client to resolve outstanding issues
- Making routine welcome and maintenance calls to clientsFinish
- Manage total accounts receivable with an Aging in excess of $3.5 M
- Support liaison for field offices and OSG with questions pertaining to those local/regional accounts on their aging including but not limited to client billing and payment policies and/or procedures, PeopleSoft issues, etc.
- Responsible for gathering the necessary data to assist Management with account specific decisions
- Auditing account specific reports to ensure accurate billing and client specific information
- Adjusting and auditing contractor payroll and billing using InfoPath
**specific job functions are dependent on team alignment within the department
Minimum Education/Abilities/Skills:
- Strong organizational and analytical abilities
- Strong communication skills and work ethic
- Goal driven with problem solving skills
- Ability to work independently and as a team player
Special Requirements:
- 2-3 years of relevant experience or college degree
- Proficient in Microsoft Office (Excel and Word a must)
aerotekcorp
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Job Summary: Reporting to the Workers Compensation Compliance Supervisor and Workers Compensation Compliance Manager, the Claims Review Specialist II will assist in the monitoring and administering of Aerotek’s workers compensation program to ensure the maximum cost containment. Seek to ensure that Third Party Administrator (TPA) is managing claims efficiently.
Essential Functions:
- Conducts and properly document all incident /accident investigations into our RIMIS system. Ensures the TPA thoroughly and properly investigates all initial claims. Monitor to ensure that TPA follows appropriate state workers compensation laws and defenses
- Within the scope of authority, reviews and authorizes worker’s compensation settlement offers to be made by the TPA
- Effectively monitors medical and disability claim authorizations and payments to ensure their appropriate and accurate
- Reviews costs associated with all claims handling and develops strategies to improve performance
- Works with TPA to move claims toward closure
- Partners with Safety, Human Resources and Corporate Legal to drive claims management.
- Makes appropriate referrals to outside vendors such as defense attorneys, nurse case managers and investigator.
- Coordinates the employee’s release to transitional duty with the Return to Work Specialist and the Field Office;
- Obtains evidence in contested and/or litigated claims to assist outside attorneys to defend claim and to prepare for trial.
- Initiates subrogation where appropriate with management’s authorization
- Prepares for and attends Claim Review Conference with TPA to evaluate individual cases; reviews, and adjusts financial reserves of claims; negotiates with TPA the settlement of claims within established authority and work together to develop detailed and doable Plans of Actions
- Conducts bi-annual audits to ensure TPA is meeting their best practices requirements
- Review reserves and provide authorization to TPA, where appropriate within authority
- Reviews performance of external vendors in the areas of claims administration, manages litigation and make recommendation to Workers Compensation Compliance Supervisor for adjustments
- Monitors and reviews workers compensation claims and the claims processing; identifies claims management trends and inefficiencies and make recommendation as needed
- Participates in developing strategies to reduce claims frequency and severity
- Establishes and maintains a file and diary on all open claims
- Participates in communicating claims trends to Regional Safety Manager.
- Assists in the ongoing training of the Claims Review Specialist I.
- Develops and conducts training to field offices regarding workers compensation issues and process
- Attends training sessions, conferences and workshops to keep abreast of current practices, programs and legal issues for the purpose of conveying and/or gathering information required to perform functions
- Authority level for settlements up to $100,000
- Authority level for reserves up to $150,000
Minimum Education/Abilities/Skills:
- High School Diploma and 5 years work experience in insurance, workers compensation claim management or risk management or
- Associate in Arts/Science and 3 years experience in workers compensation, or risk management or related field
- Bachelor’s Degree with 3 years work experience in insurance, workers compensation claims management or risk management
- Three years of experience performing duties equivalent to a Claims Review Specialist I with Aerotek investigating and resolving Workers' Compensation claims
- Completion of minimum of 3 workers compensation seminars.
- Received an Exemplary on most recent Performance Evaluation as a Claims Review Specialist I
- Excellent work history and attendance records
- Knowledge of applicable federal and state law pertaining to workers compensation
- Knowledge of the workers compensation claims and settlement process
- Ability to learn TPA system & generate requested reports
Special Requirements:
- With a Bachelor’s Degree must have at least 3 years experience in workers compensation claim management or risk management
- With a High School Diploma must have at least 5 years experience in workers compensation claims management
aerotekcorp
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Job Summary: The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service, to external customers as well as corporate and field office employees. The BOA is proficient in the management and collection of customer accounts receivable as well as contractor payroll. Qualities include: Building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up and multi-tasking skills, the ability to use independent judgment and function in an open environment, and the ability to adapt to changes in the workplace.
Essential Functions:
- Management of customer accounts, including but not limited to invoicing, collections, PO tracking, customer service and working with client to resolve outstanding issues
- Making routine welcome and maintenance calls to clients
- Manage total accounts receivable with an Aging in excess of $3.5 M
- Support liaison for field offices and OSG with questions pertaining to those local/regional accounts on their aging including but not limited to client billing and payment policies and/or procedures, PeopleSoft issues, etc.
- Responsible for gathering the necessary data to assist Management with account specific decisions
- Auditing account specific reports to ensure accurate billing and client specific information
- Adjusting and auditing contractor payroll and billing using InfoPath
**specific job functions are dependent on team alignment within the department
Minimum Education/Abilities/Skills:
- Strong organizational and analytical abilities
- Strong communication skills and work ethic
- Goal driven with problem solving skills
- Ability to work independently and as a team player
Special Requirements:
- 2-3 years of relevant experience or college degree
- Proficient in Microsoft Office (Excel and Word a must
aerotekcorp